Flourish Women’s Retreats

Terms & Conditions, Participant Agreement & Liability Waiver

By registering for and participating in a Rooted & Renewed — A Flourish Retreat experience offered by Freedom to Flourish Ministries, LLC Ministries, LLC (“Freedom to Flourish Ministries, LLC”), you acknowledge that you have read, understand, and agree to the following Terms & Conditions.

Retreat Participation

Flourish Retreats are a faith-centered retreat experience designed to provide a safe, welcoming environment for rest, reflection, spiritual growth, meaningful connection, and renewal.

Participants are responsible for determining whether they are physically, emotionally, and otherwise able to participate in the retreat and in any optional activities offered during the experience. Participation in individual activities is voluntary unless otherwise communicated.

Assumption of Risk, Release & Hold Harmless

You understand that participation in a retreat and related activities may involve inherent risks, including but not limited to travel, walking or hiking, outdoor or recreational activities, weather conditions, use of retreat or lodging facilities, and other activities associated with an in-person retreat experience.

To the fullest extent permitted by applicable law, you voluntarily assume the risks associated with your participation and agree to release, waive, and hold harmless Freedom to Flourish Ministries, LLC Ministries, LLC, its owner, representatives, contractors, assistants, volunteers, retreat venues, and affiliated parties from claims, demands, damages, losses, or liabilities arising from or related to your participation in the retreat, except where such release is prohibited by law.

You agree to take reasonable responsibility for your own health, safety, personal belongings, and decisions throughout the retreat.

Medical Care

Freedom to Flourish Ministries, LLC does not provide medical, psychological, or emergency healthcare services. In the event of illness, injury, or emergency, you authorize retreat leadership to contact your emergency contact and/or emergency medical services when reasonably deemed necessary. You are responsible for any medical expenses incurred as a result.

Respectful Conduct & Community Safety

Freedom to Flourish Ministries, LLC is committed to creating a retreat environment in which every participant can feel safe, respected, and welcomed.

Participants are expected to treat fellow participants, retreat leadership, venue staff, and others with dignity and respect.

Behavior that threatens or significantly disrupts the safety, wellbeing, privacy, or retreat experience of others will not be tolerated. This includes, but is not limited to:

• Harassment, bullying, intimidation, threats, or abusive behavior
• Discrimination or targeted degrading conduct
• Unwanted sexual conduct or advances
• Violence, threats of violence, or intentionally unsafe behavior
• Possession of illegal drugs or participation while impaired by illegal substances
• Excessive intoxication or behavior resulting from substance use that creates a safety concern or materially disrupts the retreat
• Theft, intentional property damage, or illegal activity
• Repeated disregard for reasonable retreat guidelines or boundaries
• Conduct that materially interferes with another participant's ability to safely participate in the retreat

Freedom to Flourish Ministries, LLC reserves the right, in its reasonable discretion, to require a participant to leave the retreat immediately when the participant's conduct presents a safety concern, seriously disrupts the retreat environment, or violates these standards.

A participant dismissed for conduct in violation of these Terms & Conditions will not receive a refund or credit for any unused portion of the retreat and will be responsible for her own transportation, lodging, and other expenses associated with leaving the retreat.

Privacy & Confidentiality

Participants are asked to respect the personal stories, experiences, and information shared by others during the retreat. What another woman chooses to share within retreat conversations should be treated with care and discretion and should not be shared outside the retreat without her permission.

Participants may not photograph, record, post, or publicly share another participant's personal story or identifiable private information without that participant's consent.

Personal Property

Participants are responsible for their own belongings throughout the retreat. Freedom to Flourish Ministries, LLC is not responsible for lost, stolen, or damaged personal property except to the extent required by applicable law.

Cancellation & Non-Refundable Deposit

Because Flourish Women’s Retreats are intimate experiences with limited availability and preparations are made specifically for each participant in advance, all retreat deposits are non-refundable. Your deposit secures your place and will be applied toward your total retreat investment.

If you are unable to attend your scheduled retreat, your deposit may be transferred one time to another available Flourish Women’s Retreat occurring within 12 months of the original retreat start date, provided written notice of cancellation is received at least 48 hours before the scheduled start of the retreat. Transfers are subject to availability. The transferred deposit will be applied toward the registration fee for the new retreat, and the participant is responsible for any difference in retreat pricing.

Cancellations received less than 48 hours before the scheduled start of the retreat and no-shows are not eligible for a deposit transfer. Once transferred, the deposit may not be transferred again and has no cash value. Any unused deposit credit remaining after the 12-month transfer period will be forfeited.

This non-refundable deposit policy applies to cancellations initiated by the participant. If Freedom to Flourish Ministries, LLC cancels a retreat, the provisions under Retreat Changes below will apply.

Retreat Changes

Freedom to Flourish Ministries, LLC reserves the right to make reasonable changes to retreat schedules, activities, facilitators, accommodations, locations, or other retreat details when circumstances require.

In the event that circumstances beyond our reasonable control—including severe weather, natural disasters, government restrictions, facility closures, public emergencies, or other unforeseen events—make it necessary to postpone or reschedule a retreat, registration payments will be transferred to the rescheduled retreat date or, when appropriate, may be credited toward another Flourish Retreat.

If Freedom to Flourish Ministries, LLC cancels a retreat and is unable to reschedule it, participants will receive a refund of retreat registration payments made to Freedom to Flourish Ministries, LLC, including the deposit.

Freedom to Flourish Ministries, LLC is not responsible for expenses paid directly to third parties, including lodging, airfare, transportation, travel insurance, or other personal travel expenses. Participants are encouraged to review the cancellation policies of third-party providers when making travel arrangements.

Acknowledgment & Agreement

By completing your registration, you acknowledge that you have carefully read and understand these Terms & Conditions, voluntarily agree to them, accept responsibility for your participation, and agree to abide by the community and safety standards established for the retreat.

Our desire is to cultivate a gracious, peaceful, and respectful environment where every woman has space to rest, receive, and restore.